Tracking the Costs of Purchases
Let’s assume that Nathan Stadler from Finance has already submitted the purchase order to HP and that HP has already sent out their invoice. Because you are the project manager, Nathan checks in with you to ensure that the invoice is correct. After you have confirmed this, your next step is to register these costs in your project.
To do this, log back in as Ellen:
| Ellen’s email address is: | ellen.brown@widget.com |
| Her 4me password is: | 4me |
Go to the Records console and select the project (do not place it in Edit mode). In the header of the ‘Invoices’ section you will see the Add Invoice button. Use this button 2 times to add the following 2 entries:
| NNM license upgrade fee, support & maintenance | - | $12,000 |
| Onsite NNM consulting | - | 2 days at $1,500 per day |
For each entry, provide the following information from the invoice:
| Supplier: | HP Inc. |
| Invoice number: | HP-0789 |
| Invoice date: | yesterday |
| PO number: | 012345 |
Indicate that the cost of the NNM license and support is going to be capitalized by the Finance department.
Questions:
How does the total at the bottom of the ‘Invoices’ section compare with the expected cost of purchases?
The cost of purchases in the ‘Assessment’ section is the same as the total in the ‘Invoices’ section (i.e. $15,000). That is correct, because only the costs for HP were anticipated.
Now that you know how to create templates and projects, and you know how to track a project’s progress, you are ready to start managing real projects in your organization’s 4me account.